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Privacystatement
Per 1 January, 2021
1 WHO IS RESPONSIBLE FOR THE PROCESSING OF PERSONAL DATA?
This is the privacy statement of the Top Consortium Knowledge and Innovation CLICKNL Foundation (hereinafter: ‘CLICKNL’, ‘we’, ‘our’, etc.). CLICKNL aims to strengthen the economic and social potential of the creative industries through knowledge development and innovation. CLICKNL tries to connect people from the creative industries and the knowledge industries. CLICKNL therefore organises events where people from the two industries are brought into contact with each other. This enlarges the network and creates mutual relationships. In addition, CLICKNL handles applications for a private-public partnership allowance (‘PPP allowance’).
CLICKNL highly values privacy and the protection of personal data. In this privacy statement we describe how we handle personal data and what rights you, as a data subject, have. All personal data are collected, processed and secured in accordance with the General Data Protection Regulation (‘GDPR’). CLICKNL is responsible for the processing described in this privacy statement.
2 HOW CAN YOU CONTACT US?
For questions or comments about the processing of personal data by CLICKNL, you can contact info@clicknl.nl.
3 WHOSE PERSONAL DATA DO WE PROCESS?
We process personal data of persons with whom we directly or indirectly want to come into contact with, have contact with or have had contact with. Examples are: our contacts from the creative and knowledge industries, future contacts, their representatives, persons associated with companies with which we have a relationship, have had a relationship with or want to have a relationship with, including suppliers, and anyone who shows an interest in our activities.
4 WHAT PERSONAL DATA DO WE PROCESS?
Below is an overview of the categories of personal data that we process:
| Categories of Personal Data | Examples |
|---|---|
| Identifying data and contact details | First and last name, gender, date of birth, address details, telephone number, e-mail address |
| Information about your professional background | Company / organisation, position, specialisation, website, LinkedIn address |
| Data about involvement with CLICKNL | Involvement in projects, participation in events |
| Data about your PPs Grant (if CLICKNL is involved in this) | Application for the PPs Grant, information about the project for which the PPS Grant has been applied for or granted |
| Correspondence | (E-mail) correspondence, messages you send us via social media, (notes of) call recordings |
| Data that say something about the use of our website and social media | Activities on our website and social media, IP addresses, information collected by means of cookies (see also under Cookies), data that you actively provide or enter in forms, data about the device with which you use our website |
| Data about your application | CV, Motivation |
| Data from service providers | Invoice information, payment information |
5 HOW DO WE GET YOUR PERSONAL DATA?
We receive most data because you provide it to us, for example because you enter data on our website, because you communicate with us or because you participate in an event or project or apply for a PPP allowance through us. We can also actively approach people who may be interested in CLICKNL's activities. In addition, when you visit our website www.clicknl.nl, we place cookies that allow us to collect information about your website visit. More information about this can be found under ‘10 Cookies’. If you follow CLICKNL on social media or communicate with or about CLICKNL, we may gain access to some of your public profile information. If you share information about CLICKNL via social media, your data may become visible via those social media. CLICKNL also follows social media channels and can thus gain access to data on social media about you.
6 FOR WHAT PURPOSES ARE YOUR PERSONAL DATA PROCESSED AND ON WHAT GROUNDS?
| Purpose & Grounds | Examples |
|---|---|
| To enter into a relationship with you. Grounds: legitimate business interest and consent | Searching for and approaching potential contacts (for example at events or via the internet), processing your registration as a contact, registering data about you, your organisation, job title and specialisation |
| For relationship management and to maintain contact with you. Grounds: legitimate business interest and consent | Keeping you informed of events and projects in which you are involved or that may be of interest to you, putting you in touch with other contacts for a possible collaboration, keeping you informed through our newsletters, responding to messages you send us |
| To facilitate events. Grounds: necessary for the execution of the agreement | Processing your registration and sending information about the event, registering dietary requirements |
| To process your application for a PPS Grant. Grounds: necessary for the execution of the agreement | Register and process your application, assess and execute your application, monitor your use of the PPS Grant |
| To process your application. Grounds: necessary for the execution of the agreement and permission | Register and process your application letter, accept and assess your application, keep your application data for a future position |
| For the development and improvement of our services. Grounds: legitimate business interest | To have a good overview of our contacts, to conduct internal audits and research, to improve the quality of the website, to evaluate your findings of CLICKNL's events and projects |
| To combat fraud. Grounds: complying with legal obligations that rest on us | Your personal data can also be provided to third parties in order to comply with legal obligations |
| To protect the position of CLICKNL and third parties. Grounds: legitimate business interest | Protecting intellectual property rights |
| To ensure the security and stability of IT systems. Grounds: legitimate business interest | Monitoring IT systems to conduct internal audits and investigations. |
| To enter into agreements with suppliers and other partners. Grounds: necessary for the execution of the agreement | Maintaining contacts, purchasing services and making payments |
7 TO WHOM DO WE PROVIDE PERSONAL DATA?
CLICKNL may use the services of third parties to process your data in accordance with this privacy statement. These parties act as processors for CLICKNL and CLICKNL ensures that these parties offer sufficient guarantees with regard to technical and organisational security measures. Third parties who act as processor for CLICKNL have entered into a processor agreement which, among other things, states that they will only process data on behalf of CLICKNL. When we organise an event or project together with third parties, we may also share data with those third parties. If necessary, we will inform you about this separately. Your data will also be passed on to other parties outside CLICKNL if we are legally obliged to do so, such as supervisory authorities, because we have to perform an agreement with you or if it is necessary to fulfil the agreements with you. In addition, we also provide your data to other parties that we need in the context of our services
8 DO WE TRANSFER PERSONAL DATA TO OTHER COUNTRIES?
CLICKNL may use services of third parties to process your data in accordance with this privacy statement. These parties may be located outside the European Economic Area (EEA). Your personal data will only be stored or processed outside the EEA by us or by engaged third parties if this is in accordance with the applicable regulations for the transfer of personal data to countries outside the EEA. This means that we will only transfer your personal data to countries outside the EEA if the European Commission has decided that the third country in question guarantees an adequate level of protection, or if other appropriate safeguards are offered.
9 HOW LONG DO WE STORE YOUR DATA?
Your data will not be kept longer than necessary for the purposes for which it is collected or processed. CLICKNL uses different retention periods, depending on the purpose and category of data. If we no longer need personal data for the purposes described above, we can still keep the data for archiving, in legal proceedings or for research.
10 COOKIES
Cookies are small text files that are stored on your computer, smartphone or other device when you visit our website. Cookies help us to operate and analyse the website. Cookies remember data from your previous visit to the website so that the site works better and so that we can improve our website. We use both first party cookies (cookies placed by us) and third party cookies (cookies placed by others). Cookies do not give us access to your computer, smartphone or other device. We only use cookies with no or limited effect on your privacy. You can adjust the settings of your web browser to refuse cookies. As a result, our website may no longer be fully functional. CLICKNL uses the following cookies:
- Functional cookies. These cookies are necessary to provide the service you have requested, for example to remember your login details.
| Cookie | Domain | Duration | Purpose |
|---|---|---|---|
| clicknl-cookies | clicknl.nl | 29 days | |
| Em_cdn_uid(Embedly) | clicknl.nl | 1 year | Used to display interactive content from our website |
| VISITOR_INFO1_LIVE(Youtube) | YouTube.com | 179 days | Makes an estimate of your internet connection to display videos correctly |
- Analytical cookies. These cookies help us to improve our website, for example by analysing the number of visitors, clicks and page views
| Cookie | Domain | Duration | Purpose |
|---|---|---|---|
| _ga(Google Analytics) | clicknl.nl | 2 years | Assigns a unique ID to visitors to analyse how our website is used |
| _gat(Google Analytics) | clicknl.nl | 1 day | Used to limit the number of requests |
| _gid(Google Analytics) | clicknl.nl | 1 day | Assigns a unique ID to visitors to analyse how our website is used |
| YSC (Youtube) | youtube.com | Session | Keeps track of which videos a user has seen |
11 WHAT HAPPENS IN THE EVENT OF A TRANSFER OF THE COMPANY?
In the future, parts or assets of CLICKNL may be transferred to a third party or CLICKNL may merge with a third party. In that case, your personal data may be transferred to this third party. CLICKNL will inform you in advance if this is the case.
12 WHAT ARE YOUR RIGHTS?
You have a number of rights with regard to the processing of your data (see below). If you want more information about this or want to exercise any of these rights, please send an email to info@clicknl.nl.
- Right to withdraw your consent, if we have requested your consent for a specific processing of your personal data;
- Right of access;
- Right to rectification if personal data is incorrect or incomplete;
- Right to erasure if personal data are not relevant to the purpose for which they were collected, if consent has been withdrawn, if you object to a processing of personal data based on a legitimate interest or if the processing of personal data is unlawful;
- Right to restriction of processing if you dispute the correctness of the personal data processed by CLICKNL, or if you have lodged an objection against the processing of personal data by CLICKNL;
- Right to data portability;
- Right to object to processing or direct marketing. You have the right to object to the processing of your data in the context of our legitimate interest. We will then make a new assessment to determine whether your data may no longer be used. You can also specifically object to the use of your data for direct marketing;
- Right to object and human intervention in automatic decisions;
- Right to file a complaint. This can be done at CLICKNL via info@clicknl.nl or at the Dutch Data Protection Authority.
13 HOW DO WE PROTECT YOUR PERSONAL DATA?
We take appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification of personal data. Only persons who require access in the context of their position will process your personal data. All these persons have a duty of confidentiality.
14 CHANGES
We may change our privacy statement from time to time. This can be done, for example, if there are new data processing operations or in connection with changes in regulations or technological developments. We will notify you in case of substantial changes. If necessary, we will ask for your permission for changed or new processing.
Click here to open this privacy statement in PDF (in Dutch).